1. Get the basics down

The most basic aspect of being prepared for a virtual meeting is knowing how to use the online meeting technology being used. Before the conference call, make sure you know how to connect to the call and how to share your screen.

2. Share knowledge before the meeting

 First, everyone should know the topics being discussed and the goals for the meeting well before the start of the conference call. If you are leading the virtual meeting, make sure you create a meeting agenda and send it to your entire team before the start of the call. The agenda will address key talking points and define the meeting outcome so that everyone can come to the virtual meeting informed and prepared.

3. Do your homework

Pre-reading the material that relates to the meeting is just the beginning. You should also take the time to think about your opinions on the meeting topics and prepare questions, remarks and comments. You don’t have to have all the answers. Sometimes you only need to have thought-provoking questions and be able to explain why it’s important to explore those questions to really stand out in a meeting. 

4. Go further

If you start with the preparatory steps above, you should be in a good position to speak with confidence and make valuable contributions to the meeting. During the conference call, listen attentively, take notes if necessary and be proactive in sharing your prepared comments when the time is appropriate. While you want to be seen and heard, it is important to let other meeting participants contribute as well. Only interject when you know you can make value-added comments to the specific topic that is being discussed.